Administrative Support Specialist

Constellis was established in 2010 by a group of operators and investors who sought to combine best-in-class brands, assets and people within the complex risk management industry. Today, the leading provider of risk management and operational support services worldwide, Constellis combines the legacy capabilities and experience of ACADEMI, AMK9, Triple Canopy, Olive Group, OMNIPLEX, Centerra, Edinburgh International, Strategic Social and all of their affiliates. From life support, procurement, operations and maintenance to high-threat protection, training, C4I systems integration and crisis response, Constellis helps its clients achieve and sustain success, no matter where they are in the world. Constellis operates in approximately 40 countries with regional offices in Africa, the Americas, Europe and the Middle East. Constellis is headquartered just outside of Washington, D.C. in Reston, VA.


This position supports ongoing operations and administrative processes in the International Security Recruiting and Operational Support (ROSS) group.

  • Coordinates all activities in support of potential new hire personnel to include processing background investigations and DMV checks.

  • Provides administrative support to recruiters and others within the ROSS by processing of new hire candidates' documents to include the upload into SharePoint and Polaris

  • Sends, receives, and verifies the completeness and accuracy of all documentation pertaining to new hires.

  • Under supervision, submits new hire packets to candidates processing for deployment.

  • Maintains files and documentation as required

  • Ensures documents such as W9, W4, Direct Deposit, Emergency Data, etc. are complete, current and stored appropriately and securely

  • Provide high level of confidentiality

  • Audits personnel documents by ensuring all fields are complete and contain signatures and documents have the current revision numbers.

  • Updates electronic files and databases

  • Interacts with applicants by providing email instructions concerning how to complete the background/DMV checks. Assists applicants via telephone communication if necessary.

  • Other duties as assigned.


  • Minimum of one year of administrative experience required, preferably in a Human Resources department.

  • Requires good computer skills, including MS Office Suite.

  • Effectively utilizes Applicant Tracking Systems (ADP).

  • Effective verbal and written communication skills.

  • Strong organizational skills with the ability to manage time and multiple priorities to completion.

  • Ability to adapt to a rapidly changing environment.


With operations across every major continent and an annual revenue of $1.7 billion dollars, Constellis provides a wide array of opportunities for individuals looking to build successful careers in a fast-paced, growing industry. Legal, moral and ethical business practices remain at the cornerstone of our culture and Constellis continues to be recognized for our emphasis on quality and compliance. This strong track-record of performance is supported by our deep relationships across key government agencies and blue chip commercial customers. With more than 21,000 personnel worldwide, the majority of whom are military or law enforcement veterans, we leverage our employees' ambition and passion for creating a safer world. Our extensive operational expertise is augmented by our intimate knowledge of economies, communities and cultures. As a result, we share a willingness to support complex operations in some of the world's most demanding places.


Constellis offers a comprehensive, total rewards package that includes competitive compensation, a flexible benefits package, work-life balance, and tailored career development programs that reflect its commitment to creating a diverse and supportive workplace.

  • Medical, Vision & Dental Insurance

  • Paid Time-Off Program & Company Paid Holidays

  • 401(k) Retirement Plan

  • Insurance: Basic Life & Supplemental Life

  • Health & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Personal Development & Learning Opportunities

  • On-the-job Training, Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach


Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday through Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.


May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.


Equal Opportunity Employer

Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet


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